Supplementary information tables 2021-2022

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Table 1: Reporting on green procurement

Please note that this supplementary information table was previously titled the “Departmental Sustainable Development Strategy.”

This supplementary information table supports reporting on green procurement activities in accordance with the Policy on Green Procurement.

Context

Although Library and Archives Canada (LAC) is not bound by the Federal Sustainable Development Act and is not required to develop a full Departmental Sustainable Development Strategy, LAC adheres to the principles of the Federal Sustainable Development Strategy (FSDS) by complying with the Policy on Green Procurement.

The Policy on Green Procurement supports the Government of Canada’s effort to promote environmental stewardship. In keeping with the objectives of the policy, LAC supports sustainable development by integrating environmental performance considerations into the procurement decision making process through the actions described in the 2019 to 2022 FSDS “Greening Government” goal.

Commitments

Greening Government: The Government of Canada will transition to low-carbon, climate-resilient and green operations.
FSDS target(s) FSDS contributing action(s) Corresponding departmental action(s) Starting point(s)
Performance indicator(s)
Target(s) 		Results achieved Contribution by each departmental result to the FSDS goal and target
Actions supporting the Greening Government goal and the Policy on Green Procurement 1. Departments will use environmental criteria to reduce environmental impact and ensure best value in government procurement decisions. 1.1 Integrate environmental performance considerations into its hardware procurement process by replacing obsolete hardware with new energy-efficient models.

1.1 Percentage of IT material more than five (5) years old replaced by new energy-efficient models

2018–19 starting point:
22% of laptops more than five (5) years old were replaced.
As a result of the pandemic, 0% of PCs more than five (5) years old were replaced.

2021–22 target:
30% of laptops will be replaced.
1% of PCs will be replaced.

 2021–22 results:
23% of laptops were replaced (236 units).
16% of PCs were replaced (42 units).
  • FSDS-related target:
    Include criteria that address carbon reduction, sustainable plastics and broader environmental benefits into procurement for goods and services that have a high environmental impact.
  • United Nations Sustainable Development Goal (UNSDG):
    Goal 12: Ensure sustainable consumption and production patterns
    12.7 Promote public procurement practices that are sustainable, in accordance with national policies and priorities.
1.2 Integrate environmental performance considerations into procurement management processes and controls.

1.2 Volume of used toner cartridges sent for recycling purposes

2018–19 starting point:
Two (2) batches of cartridges

2021–22 target: Two (2) batches of cartridges

 2021–22 results:
Not applicable, as photocopiers were not used often in the context of telework.
  • FSDS-related target:
    Include criteria that address carbon reduction, sustainable plastics and broader environmental benefits into procurements for goods and services that have a high environmental impact.
  • UNSDG:

    Goal 12: Ensure sustainable consumption and production patterns

    12.7 Promote public procurement practices that are sustainable, in accordance with national policies and priorities.
1.3 Promote the use of taxi carpooling or bus tickets when going from one LAC building to another in the National Capital Region.

1.3 Number of annual communications in messages on LAC’s intranet, administrative services forum, senior leaders’ forum and executive forum

2018–19 starting point:
Three (3)

2021–22 target:
Three (3)

 2021–22 results:
Not applicable, as taxis were not used in the context of telework.
2. Support for green procurement will be strengthened, including guidance, tools and training for public service employees. 2. Ensure that decision makers, and material management and procurement specialists, have the necessary training and awareness to support green procurement.

2.1 Number and percentage of procurement employees who completed the Green Procurement course (C215)
2018–19 starting point: Eight (8) (100%)
2021–22 target: No anticipated changes.

2021–22 results:
In 2021–22, 100% of the three (3) procurement and materiel management functional specialists were trained in green procurement within one year of being identified as specialists.
  • FSDS related target:
    Include criteria that address carbon reduction, sustainable plastics and broader environmental benefits into procurements for goods and services that have a high environmental impact.
  • UNSDG:
    Goal 12: Ensure sustainable consumption and production patterns
    12.7 Promote public procurement practices that are sustainable, in accordance with national policies and priorities.

Report on integrating sustainable development

Sustainable development is a priority of the Government of Canada and the United Nations that LAC integrates into its business and decision-making processes to make Canada greener, healthier and safer.

During the 2021–22 reporting cycle, LAC had no proposals that required a strategic environmental assessment (SEA), and no public statements were produced.

Table 2: Details on transfer payment programs

Section 1: Documentary Heritage Communities Program (DHCP)
Start date 2015
End date Ongoing
Type of transfer payment Contribution
Type of appropriation Main estimates
Fiscal year for terms and conditions 2018
Link to departmental result(s) The DHCP is aligned with the Library and Archives Canada (LAC) Departmental Result: Canadians are more aware of their documentary heritage.
Link to the department’s Program Inventory The DHCP is linked to Program 6: Outreach and support to communities.
Purpose and objectives of transfer payment program The DHCP has the following objectives:
  • Increase access to, and awareness of, Canada’s local documentary heritage institutions and their holdings
  • Increase the capacity of local documentary heritage institutions to better sustain and preserve Canada’s documentary heritage
Results achieved

Under the DHCP, LAC anticipated that it would fund 40 projects. It actually funded 41 projects that contribute to two medium-term results; 8 are multi-year projects that will continue next year. Of the 33 projects ending in 2021–22, 30 projects (91%) have successfully achieved their expected result to date.

Due to exceptional circumstances, the submission of final reports has been delayed for some DHCP recipients. The results provided therefore reflect an analysis of the data received to date.
Findings of audits completed in 2021–22 No audit was completed.
Findings of evaluations completed in 2021–22 No evaluation was completed.
Engagement of applicants and recipients in 2021–22

The DHCP engages applicants at the beginning of the application process through a small survey in the application form. It engages recipients yearly through a small survey in the project report form. Both surveys include questions related to general satisfaction with the process, and comments for improvement.

The DHCP created a GCcollab group in September 2021 to engage applicants and recipients on best practices for grant writing, project planning and implementation. This group includes 82 members to date.

In addition, LAC reached out to applicants through four webinars in which organizations were encouraged to ask questions.
Financial information (dollars)
Type of transfer payment 2019–20 Actual spending 2020–21 Actual spending2021–22 Planned spending 2021–22 Total authorities available for use 2021–22 Actual spending (authorities used) Variance (2021–22 actual minus 2021–22 planned)
Total grants - - - - - -
Total contributions 1,524,909 1,500,000 1,500,000 1,495,883 1,495,883 (4,117)
Total other types of transfer payments - - - - - -
Total program 1,524,909 1,500,000 1,500,000 1,495,883 1,495,883 (4,117)
Explanation of variances Although the funding requested largely exceeded the yearly DHCP funding envelope, in 2021–22 the actual spending reflects a slight under-commitment of funds available. Funding an additional project would have resulted in an over-commitment too large to manage.
Section 2: Indigenous Documentary Heritage—Listen, Hear Our Voices
Start date April 2019
End date March 2025
Type of transfer payment Contribution
Type of appropriation Funding received through Budget 2017 and Budget 2021. Same terms and conditions as the DHCP.
Fiscal year for terms and conditions 2018–19
Link to departmental result(s) The LHOV program is aligned with the LAC Departmental Result: Canadians are more aware of their documentary heritage.
Link to the department’s Program Inventory The LHOV program is linked to Program 6: Outreach and support to communities.
Purpose and objectives of transfer payment program The LHOV program aims to support Indigenous organizations in their efforts to digitize and preserve Indigenous language and culture recordings. It funds projects from Indigenous nations, governments and non-profit organizations to:
  1. digitize existing language and culture recordings
  2. build the skills, knowledge and resources needed to digitize and preserve Indigenous language and culture recordings
Results achieved

Of the 19 projects ending in 2021-2022, 11 recipients have achieved their expected results (58%).

Due to exceptional circumstances, the submission of final reports has been delayed for some recipients. The results provided therefore reflect an analysis of data received to date.
Findings of audits completed in 2021–22 No audit was completed.
Findings of evaluations completed in 2021–22 No evaluation was completed.
Engagement of applicants and recipients in 2021–22 Program staff delivered two informational webinars (one in English, one in French) for potential LHOV applicants prior to the application deadline. When requested, applicants are supported through one-on-one virtual meetings to provide clarity on the funding eligibility criteria and guidance for presenting strong applications. Recipients experiencing project delays caused by the pandemic and severe environmental events were provided with extended project activity periods to support the success of their plans.
Financial information (dollars)
Type of transfer payment 2019–20 Actual spending 2020–21 Actual spending 2021–22 Planned spending 2021–22 Total authorities available for use 2021–22 Actual spending authorities used) Variance (2021–22 actual minus 2021–22 planned)
Total grants - - - - - -
Total contributions 1,190,037 1,107,233 N/A 719,565 719,565 719,565
Total other types of transfer payments - - - - - -
Total program 1,190,037 1,107,233 - 719,565 719,565 719,565
Explanation of variances

The planned spending shown in this table reflects the authorities received through the Treasury Board Submission (following Budget 2017). The pandemic delayed some of the funding, which as a result was spent in 2021–22. Organizations are finalizing their project reports.

New funding received through the Budget 2021 Treasury Board Submission will continue to provide funding over the course of the next four years (until March 2025).

Table 3: Gender-based analysis plus (GBA Plus)

Section 1: Institutional GBA Plus Capacity

Library and Archives Canada’s (LAC) gender-based analysis plus (GBA Plus) governance structures:

  • Located in the Strategic Research and Policy division, the Centre of Expertise is led by two full-time employees working half time, and supplemented by managerial, research and administrative support.
  • Created in 2019–20, LAC’s “GBA Plus at LAC” working group (WG) pursued its work throughout 2021–22.
  • LAC’s GBA Plus Centre of Expertise continued to act both as secretariat for the WG and as a more general GBA Plus resource for LAC, providing tools, advice and analytical support to various teams across the institution.
  • The GBA Plus WG concluded its efforts in March 2022 with a final report to the Management Team. Its report recommended the development and implementation of a mandatory policy instrument to establish the roles, responsibilities and administration of GBA Plus at LAC, including the development of GBA Plus data and reporting plans.
  • In March 2022, the Management Team announced the planned creation of a new Inclusion Centre of Expertise as an element in LAC’s institutional reorganization. To be formed in 2022–23, this new centre will pursue LAC’s GBA Plus agenda, including the development of a GBA Plus policy.

Section 2: Gender and Diversity Impacts, by Program

Core Responsibility 1: Acquiring and preserving documentary heritage

Program 1: Acquisition and processing of government records

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

The acquisition of government records indirectly supports the Gender Results Framework (GRF) pillars of Education and Skills Development as well as Leadership and Democratic Participation.

  • These records may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus (e.g. tracing gender-related trends in government staffing or policy).

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other equity, diversity and inclusion (EDI) commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Program 2: Acquisition and processing of private archives

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

The acquisition of private archives indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

  • These records may be accessed and used by the public, yielding knowledge and information that can further GBA Plus (e.g. tracing gender-related trends in the collections and correspondence of private citizens and organizations).

This program may also have indirect or unintentional negative impacts.

  • As a national library and archive, LAC has an acquisition strategy that necessarily emphasizes acquisitions of national significance while also trying to represent Canada’s diverse population. Sometimes these priorities are difficult to balance and can result in the exclusion of work by marginalized groups (e.g. women, people of colour, 2SLGBTQ+ people), since until recently these groups have largely been excluded from public life.

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Program 3: Acquisition and processing of published heritage

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

The acquisition of published heritage indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

  • These records may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus (e.g. tracing gender-related trends in artistic, scholarly or information production).

This program may also have indirect or unintentional negative impacts.

  • As a national library and archive, LAC has an acquisitions strategy that necessarily emphasizes acquisitions of national significance while also trying to represent Canada’s diverse population. Sometimes these priorities are difficult to balance and can result in the exclusion of work by marginalized groups (e.g. women, people of colour, 2SLGBTQ+ people), since until recently these groups have largely been excluded from public life.

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Program 4: Preservation

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

The preservation of all LAC holdings indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

  • These holdings may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus, and may also be available in many different ways, depending on the purpose of access or the focus of research.

This program may also have indirect or unintentional negative impacts.

  • Preservation is an extension of the acquisitions process and is determined by the recommendations of subject experts, who must decide what to dispose of and what to preserve. Increased GBA Plus awareness and training will ensure that the stewardship of holdings as well as their acquisition are influenced by GBA Plus.

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Core Responsibility: Providing access to documentary heritage

Program 5: Public services

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: no statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

LAC’s public services indirectly support all GRF pillars, particularly those of Education and Skills Development as well as Leadership and Democratic Participation.

  • LAC’s holdings may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus, and may also be available in many different ways, depending on the purpose of access or the focus of research.

This program may also have indirect or unintentional negative impacts.

  • To ensure that all Canadians have access to records and documentary heritage upon request, barriers to access (physical, geographic, economic, linguistic, etc.) must be eliminated. By ensuring equitable access to the collections, and thus to information and cultural heritage, LAC indirectly supports all GRF pillars.
  • In applying GBA Plus to Ādisōke, LAC’s joint facility with Ottawa Public Library, LAC’s GBA Plus Secretariat has recommended the collection of disaggregated data during the phases of building construction, service design and initial operation, to measure the impact of the project on groups seeking equity and on those with intersecting identity factors.

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Program 6: Outreach and support to communities

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other Key Program impacts on gender and diversity:

This program directly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

  • By increasing digital access to and awareness of its holdings, LAC assists diverse Canadian communities, including Indigenous and gender-diverse communities, to manage their records and access knowledge of their heritage. Awareness of community culture supports Leadership and Democratic Participation.
  • Increasing digital access also increases service delivery capacity for geographically remote Canadians and those with disabilities.

This program indirectly supports all GRF pillars.

  • To ensure the improved visibility of the collections at LAC and its initiatives, barriers to visibility (physical, geographic, economic, linguistic, etc.) must be eliminated. By increasing its visibility, LAC encourages access to the collections, its services and cultural heritage, which indirectly supports all GRF pillars.

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Internal Services

Target population:
All Canadians

Distribution of benefits:
    First group Second group Third group Fourth group Fifth group  
By gender Men     •     Women
By income level Low     •     High
    First group Second group Third group  
By age group Youth   •   Senior
Key program impacts on gender and diversity: No statistics to report
Statistics Observed results Data source Comment
Not available Not available Not available Not available

Other key program impacts on gender and diversity:

Many of LAC’s internal policies, programs and services directly support the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation, such as its Learning Framework. This promotes a learning culture that encourages engagement, development and excellence of employees at all levels of the organization. The Directive on Official Language Learning (2020) ensures “equitable access” to language learning opportunities, and the Workplace Harassment and Violence Prevention Policy (2021) guarantees “a work environment and culture that promotes safety, equity, inclusion and respect.”

GBA Plus data collection plan:

In March 2022, LAC announced the creation of an Inclusion Centre of Expertise (to be created in 2022–23) to support LAC’s GBA Plus obligations and other EDI commitments. This includes the development of the institution’s capacity to collect GBA Plus data (through improvements to LAC’s annual client satisfaction survey) and the overall analysis of data collection maturity. Disaggregated data collection remains to be implemented.

Definitions

Target Population: See Department of Finance Canada definition of Target Group in the User Instructions for the GBA Plus Departmental Summary.

Gender Scale:

  • First group: Predominantly men (e.g. 80 percent or more men)
  • Second group: 60 percent to 79 percent men
  • Third group: Broadly gender-balanced
  • Fourth group: 60 percent to 79 percent women
  • Fifth group: Predominantly women (e.g. 80 percent or more women)

Income Level Scale:

  • First group: Strongly benefits low income individuals (Strongly progressive)
  • Second group: Somewhat benefits low income individuals (Somewhat progressive)
  • Third group: No significant distributional impacts
  • Fourth group: Somewhat benefits high income individuals (Somewhat regressive)
  • Fifth group: Strongly benefits high income individuals (Strongly regressive)

Age Group Scale:

  • First group: Primarily benefits youth, children and/or future generations
  • Second group: No significant inter-generational impacts or impacts generation between youth and seniors
  • Third group: Primarily benefits seniors or the baby boom generation

Table 4: Response to parliamentary committees and external audits

Response to parliamentary committees

There were no parliamentary committee reports requiring a response in 2021–22.

Response to audits conducted by the Office of the Auditor General of Canada (including audits conducted by the Commissioner of the Environment and Sustainable Development)

There were no audits in 2021–22 requiring a response.

Response to audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages

There were no audits in 2021–22 requiring a response.

Table 5: United Nations 2030 Agenda for Sustainable Development and the Sustainable Development Goals

Library and Archives Canada (LAC)
UN Sustainable Development Goals (SDGs) 2021‒22 Planned initiatives Associated domestic targets or “ambitions” and/or global targets 2021‒22 Results
SDG 5: Achieve gender equality and empower all women and girls Gender-based analysis plus (GBA Plus) working group at LAC

This committee contributes to:

Global target 5.c: Adopt and strengthen sound policies and enforceable legislation for the promotion of gender equality and the empowerment of all women and girls at all levels.

Canadian Indicator Framework (CIF) ambition: “Canadians are well represented at all levels of decision making.”

 In 2021–22, LAC’s GBA Plus working group finalized and presented its report. The main recommendation is the creation of a GBA Plus policy instrument that will establish roles, responsibilities and the operation of GBA Plus at LAC.
SDG 9: Build resilient infrastructure, promote inclusive and sustainable industrialization, and foster innovation Departmental Sustainable Development Strategy, 2020–2023

This strategy contributes to:

Global target 9.4: By 2030, upgrade infrastructure and retrofit industries to make them sustainable, with increased resource-use efficiency and greater adoption of clean and environmentally sound technologies and industrial processes, with all countries taking action in accordance with their respective capabilities.

Federal Sustainable Development Strategy (FSDS) related targets:

  • 40 percent reduction of real property and conventional fleet emissions by 2025.
  • Use 100 percent clean electricity by 2022 where possible, by 2025 at the latest.
 In 2021–22, LAC completed net-zero studies for three (3) of its five (5) buildings. The studies provided possible improvements to achieve net-zero emissions. The implementation plan will be presented in the Real Property Portfolio Strategy.
SDG 13: Take urgent action to combat climate change and its impacts Departmental Sustainable Development Strategy, 2020–2023

This strategy contributes to:

Global target 13.1: Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all countries.

Global target 13.2: Integrate climate change measures into national policies, strategies and planning.

Global target 13.3: Improve education, awareness raising, and human and institutional capacity on climate change mitigation, adaptation, impact reduction and early warning.

CIF target: “By 2030, reduce Canada’s total greenhouse gas emissions by 30 percent, relative to 2005 emission levels; greenhouse gases in Public Services and Procurement Canada (PSPC) Crown-owned building portfolio, excluding housing.”

FSDS related targets:

  • By 2022, departments have developed measures to reduce climate change risks to assets, services and operations.
  • Divert at least 75 percent (by weight) of plastic waste from landfills by 2030.
  • Reduce Canada’s total greenhouse gas emissions in relation to 2005 levels.

In 2021–22, LAC started the Climate Risk and Vulnerability Assessment (CRiVA) for its Real Property portfolio. Final results are expected in December 2022.

LAC completed net-zero studies for three (3) of its five (5) buildings. The studies provided possible improvements to achieve net-zero emissions. The implementation plan will be presented in the Real Property Portfolio Strategy.