2020-2021 Financial Statement - text equivalent
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2020-2021 Financial Statements
Statement of Financial Position (Unaudited)
As at March 31
Table 1 (in thousands of dollars)
Liabilities
- Construction in progress—New preservation facility (note 4)
- 2021: $86,269
- 2020: $42,737
- Accounts payable and accrued liabilities (note 5)
- 2021: $11,152
- 2020: $12,106
- Vacation pay and compensatory leave
- Deferred revenue (note 6)
- Employee future benefits (note 7)
- Total net liabilities
- 2021: $107,909
- 2020: $63,532
Financial assets
- Due from Consolidated Revenue Fund
- 2021: $12,782
- 2020: $11,881
- Accounts receivable and advances (note 8)
- Total net financial assets
- 2021: $13,695
- 2020: $13,618
- Departmental net debt
- 2021: $94,214
- 2020: $49,914
Non-financial assets
- Tangible capital assets (note 9)
- 2021: $193,960
- 2020: $144,182
- Prepaid expenses
- Collections (note 10)
- Total non-financial assets
- 2021: $194,317
- 2020: $144,757
Departmental net financial position
- 2021: $100,103
- 2020: $94,843
Contingent Liabilities (note 12)
The accompanying notes form an integral part of these financial statements.
Return to Table 1
Statement of Operations and Departmental Net Financial Position (Unaudited)
For the Year Ended March 31
Table 2 (in thousands of dollars)
Expenses
- Acquiring and preserving documentary heritage
- 2021 Planned Results: $72,708
- 2021: $68,789
- 2020: $69,695
- Providing access to documentary heritage
- 2021 Planned Results: $30,973
- 2021: $33,944
- 2020: $36,724
- Internal services
- 2021 Planned Results: $38,108
- 2021: $46,267
- 2020: $45,120
- Total expenses
- 2021 Planned Results: $141,789
- 2021: $149,000
- 2020: $151,539
Revenues
- Sales of goods and information products
- 2021 Planned Results: $250
- 2021: $75
- 2020: $185
- Gain on disposal of non-capital assets
- 2021 Planned Results: $20
- 2021: $2
- 2020: $3
- Miscellaneous revenues
- 2021 Planned Results: $375
- 2021: $2,956
- 2020: $1,112
- Total revenues
- 2021 Planned Results: $645
- 2021: $3,033
- 2020: $1,300
- Net cost of operations before government funding and transfers
- 2021 Planned Results: $141,144
- 2021: $145,967
- 2020: $150,239
Government funding and transfers
- Net cash provided by Government of Canada
- 2021: $129,318
- 2020: $137,740
- Change in due from Consolidated Revenue Fund
- Services provided without charge by other government departments (Note 11)
- 2021: $21,035
- 2020: $21,411
- Transfer of assets and liabilities from (to) other government departments
- Net revenue of operations after government funding and transfers
- 2021: $-5,260
- 2020: $-5,103
- Departmental net financial position—beginning of year
- 2021: $94,843
- 2020: $89,740
- Departmental net financial position—end of year
- 2021: $100,103
- 2020: $94,843
Segmented information (note 13)
The accompanying notes form an integral part of these financial statements.
Return to Table 2
Statement of Change in Departmental Net Debt (Unaudited)
For the Year Ended March 31
Table 3 (in thousands of dollars)
Net revenue of operations after government funding and transfers
- 2021: $-5,260
- 2020: $-5,103
Change due to tangible capital assets (note 9)
- Acquisition of tangible capital assets
- 2021: $54,403
- 2020: $53,063
- Amortization of tangible capital assets
- 2021: $-4,623
- 2020: $-4,624
- Proceeds from disposal of tangible capital assets
- Total change due to tangible capital assets
- 2021: $49,778
- 2020: $48,439
- Change due to prepaid expenses
- Net increase (decrease) in departmental net debt
- 2021: increase of $44,300
- 2020: increase of $43,235
- Departmental net debt—beginning of year
- 2021: $49,914
- 2020: $6,679
- Departmental net debt—end of year
- 2021: $94,214
- 2020: $49,914
The accompanying notes form an integral part of these financial statements.
Return to Table 3
Statement of Cash Flows (Unaudited)
For the Year Ended March 31
Table 4 (in thousands of dollars)
Operating activities
- Net cost of operations before government funding and transfers
- 2021: $145,967
- 2020: $150,239
Non-cash items:
- Construction in progress—New preservation facility (note 9)
- 2021: $43,532
- 2020: $42,737
- Amortization of tangible capital assets (note 9)
- 2021: $-4,623
- 2020: $-4,624
- Services provided without charge by other government departments (note 11)
- 2021: $-21,035
- 2020: $-21,411
Variations in Statement of Financial Position:
- Increase (decrease) in accounts receivable and advances
- 2021: decrease of $824
- 2020: increase of $670
- Increase (decrease) in prepaid expenses
- 2021: decrease of $218
- 2020: decrease of $101
- Decrease (increase) in Construction in progress—New preservation facility (note 4)
- 2021: increase of $43,532
- 2020: increase of $42,737
- Decrease (increase) in other liabilities
- 2021: increase of $845
- 2020: decrease of $2,652
- Transfer of assets to/from other government departments
- Cash used in operating activities
- 2021: $118,449
- 2020: $127,414
Capital investing activities
- Acquisitions of tangible capital assets (note 9)
- 2021: $10,871
- 2020: $10,326
- Proceeds from disposal of tangible capital assets
- Cash used in capital investing activities
- 2021: $10,869
- 2020: $10,326
- Net cash provided by the Government of Canada
- 2021: $129,318
- 2020: $137,740
The accompanying notes form an integral part of these financial statements.
Return to Table 4
Note 3: Parliamentary authorities
(a) Reconciliation of net cost of operations to current year authorities used
Table 5 (in thousands of dollars)
- Net cost of operations before government funding and transfers
- 2021: $145,967
- 2020: $150,239
Adjustments for items affecting net cost of operations but not affecting authorities:
- Services provided without charge by other government departments
- 2021: $-21,035
- 2020: $-21,411
- Amortization of tangible capital assets
- 2021: $-4,623
- 2020: $-4,624
- Decrease (increase) in employee future benefits
- 2021: decrease of $278
- 2020: decrease of $314
- Decrease (increase) in vacation pay and compensatory leave
- 2021: increase of $1,550
- 2020: increase of $1,021
- Refund of previous year's expenditures
- Revenue not available for spending during the fiscal year
- Other
- Total items affecting net cost of operations but not affecting authorities
- 2021: $-26,389
- 2020: $-26,336
Adjustments for items not affecting net cost of operations but affecting authorities:
- Acquisitions of tangible capital assets
- 2021: $10,871
- 2020: $10,326
- Proceeds from disposal of tangible capital assets
- Increase (decrease) in prepaid expenses
- 2021: decrease of $218
- 2020: decrease of $101
- Other
- Total items not affecting net cost of operations but affecting authorities
- 2021: $10,801
- 2020: $10,451
- Current year authorities used
- 2021: $130,379
- 2020: $134,354
Return to Table 5
Note 3: Parliamentary authorities
(b) Authorities provided and used
Table 6 (in thousands of dollars)
Authorities provided:
- Vote 1—Operating expenditures
- 2021: $116,845
- 2020: $116,865
- Vote 5—Capital expenditures
- 2021: $22,181
- 2020: $44,768
- Statutory amounts
- 2021: $12,478
- 2020: $11,897
Less:
- Authorities available for future years
- Lapsed: Operating
- 2021: $-1,764
- 2020: $-2,745
- Lapsed: Capital
- 2021: $-2,613
- 2020: $-2,452
- Lapsed: Frozen allotments
- 2021: $-16,746
- 2020: $-33,976
- Current year authorities used
- 2021: $130,379
- 2020: $134,354
Return to Table 6
Note 5: Accounts payable and accrued liabilities
Table 7 (in thousands of dollars)
- Accounts payable—Other government departments and agencies
- Accounts payable—External parties
- Total accounts payable
- 2021: $10,259
- 2020: $11,519
- Accrued liabilities
- Total accounts payable and accrued liabilities
- 2021: $11,152
- 2020: $12,106
Return to Table 7
Note 6: Deferred revenue
Table 8 (in thousands of dollars)
- Opening balance
- Amounts received
- Revenues recognized
- Net closing balance
Return to Table 8
Note 7: Employee future benefits
(b) Severance benefits
Table 9 (in thousands of dollars)
- Accrued benefit obligation, beginning of year
- Expense for the year
- Benefits paid during the year
- Accrued benefit obligation, end of year
Return to Table 9
Note 8: Accounts receivable and advances
Table 10 (in thousands of dollars)
- Receivables—Other government departments and agencies
- Receivables—External parties
- Employee advances
- Accounts receivable
Return to Table 10
Note 9: Tangible capital assets
Table 11
- Asset Class: Buildings
- Amortization Period: 40 years
- Asset Class: Machinery and equipment
- Amortization Period: 3–15 years
- Asset Class: Computer hardware
- Amortization Period: 2–7 years
- Asset Class: Computer software
- Amortization Period: 2–10 years
- Asset Class: Other equipment
- Amortization Period: 3–40 years
- Asset Class: Vehicles
- Amortization Period: 3–5 years
- Asset Class: Leasehold improvements
- Amortization Period: Lesser of the remaining term of lease or useful life of the improvement
Return to Table 11
Note 9: Tangible capital assets
Table 12, Cost (in thousands of dollars)
Land
- Opening Balance: $8,475
- Acquisitions: $0
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $8,475
Buildings
- Opening Balance: $115,778
- Acquisitions: $0
- Adjustments(1): $1,200
- Disposals and Write-offs: $0
- Closing Balance: $116,978
Machinery and equipment
- Opening Balance: $644
- Acquisitions: $0
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $644
Computer hardware
- Opening Balance: $4,697
- Acquisitions: $11
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $4,708
Computer software
- Opening Balance: $19,581
- Acquisitions: $0
- Adjustments(1): $741
- Disposals and Write-offs: $0
- Closing Balance: $20,322
Other equipment
- Opening Balance: $36,157
- Acquisitions: $0
- Adjustments 1): $0
- Disposals and Write-offs: $0
- Closing Balance: $36,157
Vehicles
- Opening Balance: $604
- Acquisitions: $0
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $604
Leasehold improvements
- Opening Balance: $19,139
- Acquisitions: $0
- Adjustments(1): $72
- Disposals and Write-offs: $0
- Closing Balance: $19,211
Building in progress of construction
- Opening Balance: $19,123
- Acquisitions: $10,119
- Adjustments(1): $-1,200
- Disposals and Write-offs: $-2
- Closing Balance: $28,040
Leasehold improvements in progress of construction
- Opening Balance: $72
- Acquisitions: $0
- Adjustments(1): $-72
- Disposals and Write-offs: $0
- Closing Balance: $0
Software under development
- Opening Balance: $0
- Acquisitions: $741
- Adjustments(1): $–741
- Disposals and Write-offs: $0
- Closing Balance: $0
Subtotal
- Opening Balance: $224,270
- Acquisitions: $10,871
- Adjustments(1): $0
- Disposals and Write-offs: $-2
- Closing Balance: $235,139
Non-cash item: Construction in progress—New preservation facility
- Opening Balance: $42,737
- Acquisitions: $43,532
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $86,269
Total
- Opening Balance: $267,007
- Acquisitions: $54,403
- Adjustments(1): $0
- Disposals and Write-offs: $-2
- Closing Balance: $321,408
Return to Table 12
Accumulated Amortization
Table 13 (in thousands of dollars)
Buildings
- Opening Balance: $70,475
- Amortization: $1,863
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $72,338
Machinery and equipment
- Opening Balance: $617
- Amortization: $24
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $641
Computer hardware
- Opening Balance: $4,075
- Amortization: $117
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $4,192
Computer software
- Opening Balance: $16,195
- Amortization: $361
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $16,556
Other equipment
- Opening Balance: $24,983
- Amortization: $1,382
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $26,365
Vehicles
- Opening Balance: $397
- Amortization: $41
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $438
Leasehold improvements
- Opening Balance: $6,083
- Amortization: $835
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $6,918
Total
- Opening Balance: $122,825
- Amortization: $4,623
- Adjustments(1): $0
- Disposals and Write-offs: $0
- Closing Balance: $127,448
Return to Table 13
Net Book Value
Table 14 (in thousands of dollars)
Land
Buildings
- 2021: $44,640
- 2020: $45,303
Machinery and equipment
Computer hardware
Computer software
Other equipment
- 2021: $9,792
- 2020: $11,174
Vehicles
Leasehold improvements
- 2021: $12,293
- 2020: $13,056
Building in progress of construction
- 2021: $28,040
- 2020: $19,123
Leasehold improvements in progress of construction
Subtotal
- 2021: $107,691
- 2020: $101,445
Non-cash item: Construction in progress—New preservation facility
- 2021: $86,269
- 2020: $42,737
Total
- 2021: $193,960
- 2020: $144,182
(1) Adjustments include assets under construction of $2,013,430 that were transferred to other categories upon completion of the assets.
Return to Table 14
Note 11: Related party transactions
(a) Common services provided without charge by other government departments
Table 15 (in thousands of dollars)
Accommodation
- 2021: $13,681
- 2020: $13,675
Employer's contribution to the health and dental insurance plans
Total
- 2021: $21,035
- 2020: $21,411
Return to Table 15
Note 11: Related party transactions
(b) Other transactions with related parties
Table 16 (in thousands of dollars)
Expenses—Other government departments and agencies
- 2021: $25,757
- 2020: $31,867
Revenues—Other government departments and agencies
Return to Table 16
Note 13: Segmented information
Table 17 (in thousands of dollars)
- Transfer payments 2021
- Acquiring and preserving documentary heritage: $0
- Providing access to documentary heritage: $2,599
- Internal Services: $0
- Total: $2,599
- Transfer payments 2020
Operating expenses
- Salaries and employee benefits 2021
- Acquiring and preserving documentary heritage: $40,944
- Providing access to documentary heritage: $27,065
- Internal Services: $35,715
- Total: $103,724
- Salaries and employee benefits 2020
- Accommodation 2021
- Acquiring and preserving documentary heritage: $8,101
- Providing access to documentary heritage: $3,291
- Internal Services: $2,289
- Total: $13,681
- Accommodation 2002
- Professional and special services 2021
- Acquiring and preserving documentary heritage: $7,736
- Providing access to documentary heritage: $242
- Internal Services: $3,747
- Total: $11,725
- Professional and special services 2020
- Rental costs 2021
- Acquiring and preserving documentary heritage: $1,130
- Providing access to documentary heritage: $26
- Internal Services: $3,478
- Total: $4,634
- Rental costs 2020
- Amortization of tangible capital assets 2021
- Acquiring and preserving documentary heritage: $4,101
- Providing access to documentary heritage: $381
- Internal Services: $141
- Total: $4,623
- Amortization of tangible capital assets 2020
- Payment in lieu of taxes 2021
- Acquiring and preserving documentary heritage: $4,058
- Providing access to documentary heritage: $0
- Internal Services: $0
- Total: $4,058
- Payment in lieu of taxes 2020
- Utilities, materials and supplies 2021
- Acquiring and preserving documentary heritage: $1,977
- Providing access to documentary heritage: $34
- Internal Services: $32
- Total: $2,043
- Utilities, materials and supplies 2020
- Acquisition of machinery and equipment 2021
- Acquiring and preserving documentary heritage: $103
- Providing access to documentary heritage: $46
- Internal Services: $526
- Total: $675
- Acquisition of machinery and equipment 2020
- Repair and maintenance 2021
- Acquiring and preserving documentary heritage: $505
- Providing access to documentary heritage: $21
- Internal Services: $112
- Total: $638
- Repair and maintenance 2020
- Communications services 2021
- Acquiring and preserving documentary heritage: $117
- Providing access to documentary heritage: $192
- Internal Services: $104
- Total: $413
- Communications services 2020
- Other 2021
- Acquiring and preserving documentary heritage: $16
- Providing access to documentary heritage: $45
- Internal Services: $119
- Total: $180
- Other 2020
- Travel and relocation 2021
- Acquiring and preserving documentary heritage: $1
- Providing access to documentary heritage: $2
- Internal Services: $4
- Total: $7
- Travel and relocation 2020
- Total operating expenses 2021
- Acquiring and preserving documentary heritage: $68,789
- Providing access to documentary heritage: $31,345
- Internal Services: $46,267
- Total: $146,401
- Total operating expenses 2020
- Total expenses 2021
- Acquiring and preserving documentary heritage: $68,789
- Providing access to documentary heritage: $33,944
- Internal Services: $46,267
- Total: $149,000
- Total expenses 2020
Revenues
- Miscellaneous revenues 2021
- Acquiring and preserving documentary heritage: $370
- Providing access to documentary heritage: $2,482
- Internal Services: $137
- Total: $2,989
- Miscellaneous revenues 2020
- Sales of goods and information products 2021
- Acquiring and preserving documentary heritage: $0
- Providing access to documentary heritage: $75
- Internal Services: $0
- Total: $75
- Sales of goods and information products 2020
- Gain on disposal of non-capital assets 2021
- Acquiring and preserving documentary heritage: $0
- Providing access to documentary heritage: $0
- Internal Services: $2
- Total: $2
- Gain on disposal of non-capital assets 2020
- Revenues earned on behalf of Government 2021
- Acquiring and preserving documentary heritage: $0
- Providing access to documentary heritage: $0
- Internal Services: $-33
- Total: $-33
- Revenues earned on behalf of Government 2020
- Total revenues 2021
- Acquiring and preserving documentary heritage: $370
- Providing access to documentary heritage: $2,557
- Internal Services: $106
- Total: $3,033
- Total revenues 2020
- Net cost from continuing operations 2021
- Acquiring and preserving documentary heritage: $68,419
- Providing access to documentary heritage: $31,387
- Internal Services: $46,161
- Total: $145,967
- Net cost from continuing operations 2020
Return to Table 17