Guide on the Public Acknowledgement of Financial Assistance from Library and Archives Canada

Public acknowledgement of Library and Archives Canada (LAC) financial assistance is a condition of receiving a grant or contribution. This requirement still applies when the funds are used through a third party.

The acknowledgement samples included in this Guide are meant as a supplement to any contribution agreements concluded between Library and Archives Canada and the funding recipient.

Key requirements

Library and Archives Canada signature and acknowledgement text

The use of the Library and Archives Canada signature allows everyone to easily recognize that an activity is supported by Library and Archives Canada.

Where space and circumstances allow, a credit line that refers to Library and Archives Canada accompanies the signature. The following options can be used:

• "Funded by Library and Archives Canada."
  « Financé par Bibliothèque et Archives Canada. »
• "This project is funded [in part] by Library and Archives Canada."
  « Ce projet est financé [en partie] par Bibliothèque et Archives Canada. »
• "With the participation of Library and Archives Canada."
  « Avec la participation de Bibliothèque et Archives Canada. »
• "This project has been made possible [in part] by Library and Archives Canada."
  « Ce projet a été rendu possible [en partie] grâce à Bibliothèque et Archives Canada. »
• "We acknowledge the [financial] support of Library and Archives Canada."
  « Nous reconnaissons l'appui [financier] de Bibliothèque et Archives Canada. »

Example of the use of the Library and Archives Canada signature when more than one organization has provided financial assistance

Equal acknowledgement

The Library and Archives Canada signature must receive the same prominence and proportion as the logos and identifiers of other funding parties who have made a similar grant or contribution.

Acknowledgement in both official languages

Government of Canada support is acknowledged in English and French.

The Library and Archives Canada signature is always bilingual and available in French and English first. For bilingual publications, use the English-first version of the acknowledgement text when English appears first, and vice versa for the French.

Where printed material is produced in separate unilingual versions or in a bilingual flip format, the material presented in one official language should state that the material is available in the other official language, using words such as "Version française disponible." (Also available in English.) or "Français au verso." (English on reverse.).

Technical specifications for the Library and Archives Canada signature

To ensure the integrity of the Library and Archives Canada signature, some criteria must be applied. The signature may not be altered in any way. It is displayed prominently, in generous open space, free from close association with any interfering or distracting elements, and may not form part of a headline, phrase or sentence.

Download the ZIP file containing the Library and Archives Canada signature

You can download the ZIP file containing EPS and PNG versions of the signature and of the signature with acknowledgement text. EPS files are optimal for print products. PNG files are optimal for publication on the Web.

Download the signature file (ZIP 8 Mb)

Acknowledgement activities

Printed materials, promotional items, clothing

You can use the Library and Archives Canada signature and, where space allows, the acknowledgement text all printed or electronic documents, marketing materials, public reports, publications and media products related to the funded activities. Where materials are online, the Library and Archives Canada signature will link to Library and Archives Canada website.

If the funded project is a publication or a magazine, the acknowledgement must be prominently displayed in the masthead or an acknowledgement page at the front of the publication.

Social media

In order to allow Library and Archives Canada to share or retweet information about the funded project, recipients are asked to provide the address of all social media accounts (X, Facebook, YouTube, Flickr or others) in which they publish content related to the funded activities.

Recipients are also asked to follow Library and Archives on social media by subscribing to:

X: @LibraryArchives
Facebook: Library and Archives Canada

The Program hashtag #CANDocumentaryHeritage can also be used in social media messages about the funded projects.

Press releases

Financial support from the Government of Canada must be acknowledged in all press releases that refer to funding sources for the funded activities. Library and Archives Canada provides a quote on request for inclusion in such news releases.

Websites and applications

The Library and Archives Canada signature must be displayed on all websites and applications (apps) related to the funded activities. Where materials are electronic, the signature must link to Library and Archives Canada website.

Advertisements and public service announcements

The Library and Archives Canada signature and, if possible, the acknowledgement text when the logos of other sponsors, supporters or funding parties are displayed in advertisements and advertorials, including paid or free placements and public service announcements.

Library and Archives Canada must have an opportunity to include its own message if similar messaging is to be included by any other sponsor, supporter or funding party. Space allocated for such messaging will be at least of equal size, duration and prominence of that of any other sponsor, supporter or funding party who has made a similar grant or contribution. Library and Archives Canada prepares these messages and provides the final artwork on request.

Photos and videos

Your contribution agreement could state that you must document your project using digital photographs or videos, or provide an on-camera interview. If this is the case, you must also include an authorization form and a perpetual, non-exclusive license to allow Library and Archives Canada to use these photographs and videos in printed publications or the Internet. (For any questions regarding these specific release requirements, please contact us).

Photographs in an 8 by 10-inch format and a resolution of 300 dots per inch (dpi) are acceptable.

Videos must be in MP4 format and not exceed 30 megabytes (Mb). Should you wish to do so, you may provide photos and videos even if this is not stated in your agreement.

Special events

Support from Library and Archives Canada must be acknowledged during public events, which are included in an organization's operational budget as a line item to be funded either in whole, or in part by Library and Archives Canada.

If a Government of Canada representative is invited to attend a media event, Library and Archives Canada may provide appropriate acknowledgement signage to be used for backgrounds.

Verbal acknowledgement

Verbal acknowledgement of Library and Archives Canada’s support takes place during any speaking opportunity at media events related to the funded activities.

Examples of verbal recognition

"I would like to acknowledge the Library and Archives Canada support for (name of activity or event). I would also like to welcome (name of representative) to our event today."

« J'aimerais reconnaître l'appui de Bibliothèque et Archives Canada dans le cadre de [nom de l'activité ou de l'événement]. Je souhaite la bienvenue à [nom du représentant] à notre événement aujourd'hui. »

Tickets and invitations

Where circumstances allow and if it stated in the contribution agreement, the Library and Archives Canada signature is displayed on all event tickets and invitations, for example, as part of activities like opening, closing and welcoming ceremonies, receptions and other events.

In such cases, the Library and Archives Canada signature must be of at least equal size and prominence of those of any other sponsor, supporter or funding party who has made a similar grant or contribution.

For questions on information provided in this guide or clauses stated in your contribution agreement, please contact Library and Archives Canada.